Do you take the challenge to be the linchpin in our beautiful Delft office? Are you a structured all-rounder with good communication skills, interested in office management and HR tasks and willing to bring HES to a next level?
HES is a Heerema Group company located at the Paardenmarkt 1 in Delft.
At HES delivering Engineering and Innovation for the renewable offshore sector are the main drivers.
We are looking for an office & HR assistant who has a positive attitude and ‘can do’ mentality. With a variety of responsibilities, ranging from working closely with the General Manager to taking care of office supplies, you need to be a great multi-tasker.
You are able to bring pragmatic solutions that are in line with the dynamics of an engineering company. If you share our commitment and have an 'owner's mindset', then Heerema Engineering Solutions is the place for you. This role is demanding and bursting with variety.
Your daily activities:
- Provide general secretarial support to the General Manager and his team, such as: organize travel arrangements, arrange and assist meetings, host visitors, booking resources, answering phone calls, efficient management of assigned agenda's and take care of office supplies;
- Process, distribute, improve and file documentation and correspondence;
- Maintain customer confidence and protect operations by keeping information confidential;
- Prepare and create invoices;
- Liaising with support functions (HR, Finance, IT);
- Support for various HR matters, such as drawing up employment contracts, support in recruitment tasks and keep data up to date in the personnel system;
- Administrative tasks in various systems (Time Chimp, SharePoint etc.);
- Assist in development / improvement of management system;
- Maintain internal intranet and the webpage of HES (in cooperation with DTP engineers);
- Post updates and maintain the HES LinkedIn page;
- Prepare / develop HES communications and branding.
You are:
Proactive and committed. You know how to interpret HES needs and can translate this into (practical) processes/actions. Furthermore, you have:
- A minimum of 2 years relevant working experience in a similar role;
- All-round knowledge of MS Office;
- The ability to plan your own work, work on your own initiative and meet deadlines;
- Excellent communication skills, fluent in Dutch and English both written and spoken;
- Tact, discretion and respect for confidentiality;
- An accurate and flexible attitude;
- You are a team player and intrinsically motivated to learn more about HES;
- A pro-active and a hands-on mentality;
- Available 24-32 hours per week.
What HES offers:
- Modern and competitive package of employment benefits;
- 30 annual leave days;
- A market-based salary, 8% holiday allowance and a 13th month pay;
- Excellent secondary labor conditions, such as a bonus scheme and a pension scheme;
- Challenging, substantive, varied and independent work activities and the possibilities for personal development;
- Excellent working atmosphere;
- A laptop (also for private use);
- Reimbursement of travel expenses;
- A centrally located office with good accessibility.
