Department Assistant – Technology department

At Heerema Marine Contractors, we do something new every day. We operate the world’s largest crane vessels and with them we transport, install, and remove offshore structures for the offshore energy markets. Our projects range from installing wind turbines, removing retired offshore oil and gas platforms, and installing platforms up to 50,000 metric tons. By joining us, you will play an important part in our unique maritime adventure.

Your role in the story

Within the three Business Units and the Technology department we use agencies and subcontractors as flexible layer to support our engineering activities. Over the years this has grown into a robust external workforce relying on strong relationships with these companies. You will support with the secretarial/administration tasks related to the coordination (both internal and external) of agency personal and/or subcontractors with our engineering stakeholders, the procurement department and our financial department.  

Your tasks and responsibilities include the following:

• Having basic understanding of the various agreements with third parties and supporting the Procurement department with “frequently asked questions”;
• Support the Procurement department with liaising with third parties, act as the first point of contact for the agency personnel with regard to administrative questions;
• Support with staff changes and HR related matter of agency personnel;
• Creating Purchase Orders for agency personal and/or subcontractor in SAP;
• Requisition processing, receiving invoices, goods and services in SAP related to agency personal and/or subcontractors;
• Timely processing of documents and correspondence in MS Outlook and SharePoint; 
• Creating financial status updates related to third party engineering;
• Liaise with project team members, subcontractors, procurement and finance;
• Assist and guide project personnel in the process of using third parties for engineering in alignment with the Procurement department;
• Any other secretarial/departmental tasks.

Who will you work with?

As Department Secretary you will work in the Business Unit Technology supporting the administrative work related to third party engineering activities in all Business Units.

For this function the candidate needs to have the following qualities:

• Minimum vocational (MBO-4) thinking level;
• Good command of the English and Dutch language (written and spoken);
• Well-organized, proactive, communicative, conscientious and accurate;
• Knowledge of MS Office and SharePoint;
• Knowledge of financial software packages like SAP or comparable;
• Affinity with creating and maintaining overview and reporting for status updates;
• Minimum 2 years related work experience.

Here is what it takes to be a real Heerema colleague

• Learning mindset, which means being open to feedback, curious, and eager to learn;
• Personal leadership which means you are an entrepreneur at heart, have the mindset of a founder and take control of your own work and development.

Working at Heerema Marine Contractors

Making the impossible possible offshore, this is what drives us at Heerema! To execute our offshore projects we must innovate, engineer and develop to find solutions for our clients’ challenges. We are passionate about sustainability and are guided by our Sustainability Roadmap to reduce our impact on the planet. Working with Heerema means working in an international, informal, and friendly environment where you will meet likeminded and passionate colleagues.

• Working on challenging projects;
• Extensive onboarding process and opportunities to develop;
• A development program to allow your talents to flourish;
• Fun Friday-afternoon get together with colleagues;
• Excellent perks and benefits, including a personal performance bonus, travel allowance, and contributions to your pension and insurance;
• Free exercise facilities;
• A social safety net with committed colleagues around you;
• Plenty of digital and real-world activities to get to know colleagues outside your team;
• 30 days off to fully recharge;
• A modern and easily accessible office in Leiden.

Is this your dream job? Put in your application now!

We are looking forward to hearing from you. We are interested in your CV, but we mainly want to find out more about your ambitions, your personality, and what is your motivation to succeed. So be sure to include a brief cover letter explaining why you are the perfect fit for this position.

So hit the button, apply, and make the impossible possible with Heerema. We’d love to meet you!

The application process

The application process will consist of an online assessment, two interviews and contract negotiations. At the end of the process, we will cordially welcome you aboard.